STAFF/CO-CHAIR CHECK-IN

November 17, 2004

 

Members present: Cassandra, Marcia, Jacob, Carly, Leah, Amy

Facilitator: Cassandra

Note taker: Leah

Timekeeper: Carly

 

AGENDA

 

  1. Check-ins
  2. Updates
    1. College 8 night (SC)
    2. Ethernet- Amy trying to figure it out. Sandy (located near our old office) is the one she has been dealing with. Supposedly we do not have a jack number. Need an IT ticket or have someone come and check-it.
    3. Office Supplies- Order still pending, Amy will send out the quotes to be looked over
    4. S.S.C.- Sierra Student Coalition: How to be a leader. Anyone interested?
  3. Discussion/ Action Items
    1. CSAC Presentation (removed from agenda)
    2. *Staff time use (10)- issues

                                                                               i.       Round 1

Jacob: a time and place to chat about and finalize process, evaluation and workplan formation

Carly: will send out Ôdealing with conflictÕ proposal, not enjoying the feeling of chaos/how staff time is being used, not good communication about time use, not feeling supported in leadership role, worried that we are not being healthy about our process, are there limits on time spent working

                                                      Also Time on CSC is it really SEC time

                                                      Leah: Not communicating on a satisfactory level.  Disjointed. 

HavenÕt made it clear exactly what will happen.  Should spend our time working toward our mission statement. 

Amy: Frustrated. Would like to get to the point where there arenÕt problems with the staff, etc.

Cassandra: new learning experience, need to work together

Marcia: feel that she can use time well, not trusted, more constructive way to talk about these issues

i.          Round 2

Jacob: interested in limits of hour/day or /week

Marcia: good to think about this in the long term, not exploit people, feel CSC/SEC time is synonymous

Cassandra: pass

Amy: passionate about job, feel good but feels negative about it now

Leah: a long rantÉ.canÕt really recount

Carly: not feeling connected, our personal relationships, not feeling like a unified team

What we need: constructive ways of moving forward rather than just voicing our concerns and talking about them, closure needed- scheduling some time to talk further about this (a walk).

A picnic was scheduled from 12-2pm on December 4th for fun adventures in the redwoods and hang-out time                                                 

    1. Mid- Quarter check-in (SC)
    2. Mid- Quarter evaluation/report
    3. *CSC issues (including SEC budget) (10)
    4. Fundraising (see meetings to plan)
    5. Newsletter training (and media intern)
    6. *Blueprint Coordinator (5)
    7. *Office Ergonomics (5)
    8. Copy shop (bike rack)
    9. Training Manual- shortly discussed; Marcia will talk to Merrill
    10. *Office (2)
    11. Staff titles (SC)
    12. Delivering Awards
    13. Mileage

 

*Priority

 

BIKE RACK

  1. Copy Shop
  2. Changing Business Centers
  3. Delivering Awards

 

 

 

 

 

STEERING COMMITTEE

November 17, 2004

 

Members present: Marcia, Cassandra, Jacob, Fabi, Paul, Anna, Carly, Leah, Amy, Cassandra, Yoel, Rachel, Rychard, Viet, Tim

 

Facilitator: Cassandra

Note taker: Leah

Timekeeper: Amy

 

AGENDA

 

  1. Check-ins
  2. Updates
    1. Campaigns/Projects/Inters

                                                                               i.       CSSC- Anna: there are 18 people going to the convergence!! Planning a moving showing for next quarter

                                                                                 ii.       ESLP- Yoel: reviewed potluck and talked about upcoming David Orr event, mission statement is being revised

                                                                                   iii.       Waste Prevention- Rychard: Waste Prevention is working with Kresge trying to improve their compost program, lots of education, trying to contact others working to put gardens on campus

                                                                                   iv.       SOS- Fabi: last detains for event going on Nov. 30th. We have SHIRTS!!! Part of a fundraising project. Meeting today with Scott Berlin- wants dinning hall certified green!

                                                                                 v.       Media- Rachel: just met with Will, shared lots of good ideas i.e.: starting up an ESLP magazine, good way to get more funding for the program, have speakers/students submit writings to be inserted, just sent article to Threshold magazine and they will send 75-100 copies to us! 

    1. LRDP

                                                                               i.       Meeting- Setting up meeting with Mardi Wormhout, suggested we plug in to current community group (Westside neighbors?), unable to attend but they defiantly want to work with us. Next meeting is Monday Dec. 6th, time TBA (probably 7ish).

                                                                                 ii.       Update- this Friday the Strategic Student Involvement Committee is going to go to the Academic Senate meeting where they want to share some of the decisions they have come up with. CPB former chair has a proposal to reevaluate the 2020 student number and will be presenting this at the meeting. Student reps at each college have been asked to prepare their concerns.

  1. Action Items
    1. *Payroll issues (5)- they have given us a slight time extension, give your timesheet to Carly tomorrow!
    2. *Co-chair (2)- sign-up if you havenÕt
    3. *College 8 Night (10)- Dec. 2nd- College 8 CORE NIGHT!! It will be held in the College 8 dinning hall. What do we want to do? Ideas: Each campaign and project has some time and get to plan how to use it, Co-chairs plan introductory and closing time, training/workshops, written input on how we want campus to improve, organize them, dinning hall education, where do they want to see the dinning halls go?, give a recommendation of organizations to invite, inform them about ESLP, show fun side is SEC, talk about landfill, list of ways to get involved!!/clear, bring pictures from CSSC convergence, do we really want people to move around?, talk about the elections/Bush administration, make this national, make ways to get involved specific to College 8, be diverse, arts and crafts!, recycled art, taste tests with SOS, get College 8 students involved in the process.   
    4. Training manual (1)- it is happening, brief update
    5. Finalize staff titles (6)
    6. *Blueprint coordinator (15)
    7. *Mid-quarter check-in (5)- Next Mon. 6:30-7:30= dinner, potluck, come!!
    8. Mid-quarter Evaluation (2)- send them in!
    9. Declaration of Independence-Dirty Energy (5)- Who wants to help out?  Yoel! Yeah.
    10. CSC (2)
    11. Newsletter (5)
    12. Budget (8)- Cassandra passed out a draft copy of the budget to all members to look over, please ask questions and e-mail Cassandra, Amy and Marcia, at next steering committee we hope to approve the budget
  2. Break-out groups (whatever is left, yeahÉright)

 

*Priority

 

BIKE RACK

  1. File Cabinet
  2. The SEC Sign
  3. Forms Binder
  4. Computer
  5. Meeting times (Leah)
  6. Convergence expenses
  7. Blueprint
  8. Formal agenda process
  9. Animal Rights
  10. CUIP interns
  11. EFS West
  12. Mileage
  13. Training Manual

 

MEETINGS TO SCHEDULE

1. Costco Trip- Carly and Amy

2. Fundraising meeting

3. Sustainability Coordinators

  1. CSC and SEC meeting
  2. Hiring Meeting
  3. CSC
  4. Meeting with Roz

 

TASK LIST

1.       Everyone- e-mail Marcia ideas about training manual

2.       Yoel- finilize signatures for Dirty Energy petition